Organizing the Office Using the Zone Plan

1. Clutter and unfiled papers

2. Projects not in bins

3. Files too full

4. Too much laying around and screaming “DO ME”

2. How do I want my office to look and feel?

1. Look clean and uncluttered

2. Look and feel welcoming

3. Have empty spaces to allow for growth

4. Feel productive

3. What do I need to do to make this vison come true?

1. Sort and label all loose papers

2. Clear out all desk drawers and desk surface

3. Purge files and put into a project bin all I will need for taxes

4. Shred and archive papers

5. Declutter and organize bookshelves and the storage credenza

6. Set up bins for current projects and purge old projects

7. Deep clean room

4. Schedule times to do each task

1. Pull out calendar and see what times are available for work

2. Schedule reasonable times for each task and dates/times to work

3. Write on calendar the dates and times

By the end of the month, I will call whatever has been accomplished “good enough” and move on to the next zone. The office is now ready for regular maintenance until the next year. I always reward myself by buying a fresh flower for my desk.

Jonda S. Beattie Professional Organizer

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