I love to throw a party. Parties are a fun way to visit and catch up with a group of friends. I love the good food, laughter, the smiles, the memories remembered and being made.
Even the very idea of giving a party can be overwhelming. But like any big project, it is not so daunting if you break it down into small, manageable tasks. I always start my plan with a vision. What do I want this party to look like and how do I want myself and others to feel? I usually develop my party around a theme, but the theme could be as simple as “catch up and have fun.”
What next? Brainstorm and write down all the tasks that have to happen to make the vision come true.
Items on my list:
develop a guest list
choose a date
send out a save the date email
design invites
print invites
address invites
mail invites
plan menu
spruce up the yard
clean deck
clean outdoor furniture
order any prepared foods
decorate
make a party grocery list
shop
prepare food
clean house
set up food/drink stations
enjoy party
When this list is looked at in its entirety it seems overwhelming. But when you break it down over a month’s time it’s not so bad. You notice that I didn’t just say “mail invites” because a lot has to be done before the invites are in the mail. By listing every small step, I only have to look at a small task each time. And don’t forget to delegate. I get help with the yard and cleaning. Some of the food on my menu will be ordered (I haven’t made a cake or desert since I found this wonderful bakery).
The next very important step is to take your list and write each task on your calendar. Now you have made a commitment and you don’t have to worry about how you will ever find the time. You have it scheduled. Leave some wiggle room because the unexpected will happen.
By the day of the party there is little to do but some last minute decorating, some food preparation that couldn’t be done earlier, and the laying out of the food and drinks.
When the guests come, you are ready to party!
Jonda S. Beattie Professional Organizer