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Four Steps to Organize Your Office for 2022



At the start of every new year, I take time to organize and update my office. For my business and for my personal life I want my office to encourage growth and productivity. This means that I need to take the time now to clear out old unnecessary paperwork and any other items that no longer serve me.


For my home I use a Zone Plan. The office is always the first zone that I work in. I ask three questions and then follow with a plan of action.


1. What is bothering me in my office zone?

· Loose paper that is not filed but is sitting spread out on my desk and two couches

· Project bins that hold old projects and are no longer active

· Files too full

· Items and notes hanging around on my desk and in my credenza, all shouting, “Look at me!”


2. How do I want my office to look and feel?

· The office looks and feels inviting – a place I enjoy going to

· There are empty spaces in the files and on surfaces that encourage growth

· The office is clean and uncluttered

· I feel productive and energized – ready to work


3. What do I need to do to make this vision come true?

· Clean out and declutter all files – removing items that are now archival and belong somewhere else

· Clean and declutter desk drawers – keeping only what I use on a regular basis

· Purge project bins and update them with current projects that are now on couches

· Deep clean the room


4. Schedule time for each task.

· Review my calendar and see what times are available

· Schedule reasonable times for each task – breaking down large tasks into smaller bites

· Write the times to work as appointments in my calendar and honor the commitment


By the end of the month, I will call this zone “good enough” and will move on to my next zone. The office is now ready for just regular maintenance until next January. I always reward myself by putting a fresh flower on my desk.


If your office space is a complete disaster or just needs a little tweaking, develop a plan now to make it the perfect workplace for you. You will notice that your productivity increases and your stress decreases.


If you want help or just some accountability in working your plan join Diane Quintana and me on our Clear Space For You clutter support group.


Jonda S. Beattie, Professional Organizer owner of Time Space Organization, and co-owner of Release, Repurpose, Reorganize. She is based in the Metro-Atlanta area. As presenter, author of four books as well as a retired special education teacher she uses her listening skills, problem solving skills, knowledge of different learning techniques, ADHD specialty, and paper management skills to help clients tackle the toughest organizational issues. Jonda does hands on organizing, virtual organizing. For more of Jonda’s tips connect with her on Facebook.


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7 comentários


Julie Bestry
Julie Bestry
14 de jan. de 2022

This is a stellar framework for getting an office or other space to reflect and support your needs. Basically, you're asking what's not working, what do I want, what do I need, and when am I going to do it, and all those bullet points are the motivation to get you to the next step. I'm behind on some things I want to do to set up my office for the new year (including switching the positioning of my "new" computer and my "supporting" computer). This is great inspiration for that!

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jondab
jondab
15 de jan. de 2022
Respondendo a

Thanks for the response, Julie. I spend so much time in my office I want it to support my work and be my happy place. I have been in this office for 7 years now and every year I update it in January. It was a nice office when I moved in, but it just keeps getting better and better.

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smqorgadm
10 de jan. de 2022

I love these questions! They are great for motivation! Thanks for sharing your process.

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jondab
jondab
10 de jan. de 2022
Respondendo a

I appreciate you taking the time to comment!

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Linda Samuels
Linda Samuels
10 de jan. de 2022

I love all of the questions you ask to get your office (and any zone) working for, not against you. And I love how your reward after you finish organizing your office are fresh flowers on your desk. That's brilliant! Flowers always lift my spirits.


Several years back, my husband redesigned and built my office space to "Linda" specifications. He helped me create places and spaces for all of my needs. It's been easy to maintain it. However, there are always year-end/new-year things I like to do. For example, I file away the 2021 paid bills and receipts to make room for 2022, set up a new 2022 tax file, and clear out any files that are bulging. It always…

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jondab
jondab
10 de jan. de 2022
Respondendo a

Thanks, Linda. It's important to me to enjoy being in my office and after I repurpose it and reorganize it each year, all it needs is maintenance until the next January. Fresh flowers each week.

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dnqsolutions
10 de jan. de 2022

This is a wonderful way to start the New Year off with a well organized desk and office.

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