Every year I make a plan for touching everything in my home. This helps me remember what I have and helps me to purge items I no longer need or love.
I always start the year in my office.
After a year, my office begins to feel overfull and not well organized. Files are stuffed and new things have come into the office by way of gifts or books.
My vision for my office is to have an area where I work that is attractive and welcoming. I want to feel in control and happy when in my office. I want space to work on a project without the distractions of unfinished work yelling at me.
Now is the logical time to organize and clear out files, drawers, bookshelves and project bins to allow for new projects and growth. I will take the entire month of January to get this space back in line with my vision.
I look around and decide what is bugging me. I see things like too much clutter on my desktop and items rather randomly stacked in my credenza. My couch has become an easy place to drop items.
I start with my desktop and the drawers in my desk. Then I move to the file cabinet that abuts my desk. Files are pulled and taken to the closet in the guest bedroom. Tax papers are pulled together.
Next I will work on the bookcase that is right behind me and the credenza where action files and project bins are stored. I know that some projects are completed but paperwork still lingers. I need to empty these bins for new projects I am working on or plan to work. I will then clean the meeting area of my office and find a better routine for items that get dumped there.
Finally I will work on some files and notebooks that are stored in my laundry room but are part of my office management.
By the end of the month, I will call whatever has been accomplished “good enough” and move on to the next zone. I will schedule regular daily maintenance chores (clear the desk and couch) and weekly maintenance (check action folders and clean room). The office will not need a real zone maintenance until next January. I always celebrate by buying fresh flowers for my office.
Jonda S. Beattie Professional Organizer
#scheduling #maintenance #office #zoneplan #developingvision #brainstorm